Tax Compliance Compliance Checklist

Register for an EINDue: Before opening bank accounts or hiring

Ensure your business has a federal tax ID tied to the correct legal entity.

Open state and local tax accountsDue: Before making taxable sales or paying wages

Register for sales, franchise, and employer taxes where you operate.

Collect sales tax permitsDue: Before your first taxable transaction

Apply for resale or seller permits in each jurisdiction you ship to.

Set up payroll tax depositsDue: Before the first payroll run

Enroll in EFTPS and schedule federal, state, and local payroll remittances.

Track deductible expensesDue: Ongoing—review monthly

Maintain categorized records of receipts, invoices, and reimbursements.

Reconcile books and bank statementsDue: Monthly

Match accounting records to bank activity to spot errors early.

File quarterly estimated taxesDue: April 15, June 15, September 15, January 15

Calculate and remit estimated federal and state income taxes.

Prepare annual income tax returnsDue: By statutory deadlines (typically April 15)

Compile financials and submit federal and state returns for your entity type.

Issue Forms 1099Due: By January 31 each year

Collect W-9s and deliver 1099-NEC/1099-MISC to contractors and the IRS.

Submit franchise or business license renewalsDue: Per state or local schedule, often annually

File state franchise tax or city license renewals to avoid penalties.